The
University of the South Pacific
The
Library
Procedures for Deposit of USP Theses
with the Library
Background
In 2003, the Academic
Committee approved the Library as the legal depository for USP theses in print
and electronic formats.
Within the regulations, a
student must deposit, through the Faculty, a minimum of one hardbound copy and the
electronic copy with the USP Library at Laucala Campus.
The location of the student
will determine the number of hardbound copies to be deposited with the
University as outlined in the section in the USP Calendar under Presentation of Thesis or Supervised
Research Projects for Higher Degrees USP Calendar.
On receipt of the one
hardbound and the e-copy of the thesis by the Library at Laucala, Campus, the
Registrar is informed and on this basis, the Award is granted.
As a result of the Library’s
experiences in 2004-2005, the Library has put in place procedures to streamline
the process.
Procedures
1.
The AA in the
Faculty, School or Division should advise/refer post-graduate students of that
section of the USP Calendar titled Presentation
of Thesis or Supervised Research Projects for Higher Degrees USP Calendar
(2006): 399-400. [Attachment 1]
2.
Each copy of the
hardbound thesis, that the student deposits with the Faculty, must be accompanied by one set of the
following documents:
(i)
Author Statement of Accessibility. http://www.usp.ac.fj/library/collection/pacificcollection/theses.htm
(ii)
Author Statement of Accessibility. Part 2 http://www.usp.ac.fj/library/collection/pacificcollection/theses.htm
(iii)
Written Approval by Principal Supervisor (Sample statement: Attachment 2).
3. The case containing the electronic copy of the theses, CD or
DVD, must be appropriately labeled
i.e. information as stated on the title page of the thesis.
4.
The Faculty AA. forwards the theses, accompanied by a covering memo. on Faculty letterhead, to the University Librarian, who will
then inform the Registrar of its receipt.
5. The Library at Laucala will receive hardbound copies for
delivery to the Alafua and Emalus
Campus Libraries, where applicable, and should be indicated in the memo. from the
Faculty.
USP
Library
EF
Attachment
1
[Amended
version (108th LAC) of the Excerpt from the USP Calendar 2006:
399-400]
PRESENTATION OF THESIS OR SUPERVISED RESEARCH
PROJECTS
FOR HIGHER DEGREES
1 These regulations are complementary to, and
should be read in conjunction with, the university
regulations for individual postgraduate
degrees.
2 Three copies of a student’s Thesis or
Supervised Research Project, two copies in the case of
Master’s
students, shall be submitted to the Registrar or nominee. The Thesis or
Supervised
Research
Project may be soft-cover or ring-bound for the purposes of the examination,
but
before the award of the degree, students must deposit
for retention by the university:
(a)
two hard-bound copies for those enrolled at Laucala
Campus, or three hard-bound
copies for those enrolled at Alafua or Emalus
Campus, which have been corrected or
otherwise modified according to directions
of the university; and
(b)
an electronic copy of the Thesis in CD or DVD format. [deposited at
the Laucala
Campus Library only]*
3 The hard bound copies of the Thesis or
Supervised Research Project referred to in clause 2
must:
(a)
be signed on the title page by the student; and
(b)
contain a statement of the student’s requirements
regarding accessibility, and
(c)
be deposited by the student as follows:
(i) one copy with university Library on Laucala
Campus; [is the Library
copy]*
(ii) one
copy with appropriate Faculty or Institute of the University; and
(iii) one
copy for the Library at Alafua or Emalus Campus for
those enrolled at those
campuses.
[USP Library Laucala
will accept copies for the Alafua and Emalus Campus
libraries for delivery to
them. Memo from Faculty should indicate this]
4 The copyright for the Thesis or Supervised
Research Project remains with the author.
5. Every Thesis or Supervised Research Project shall be bound and
presented as set out in the
British Standards Institution pamphlet entitled ‘Recommendations
for the Presentation of
Theses’ (BS4821:1972) with the following Addenda:
400
(a) Paper size: A4 shall be used
(b) References: All citations and references must be consistent
within the Thesis. A student
is required
to adopt an appropriate reference style as for example in any of the following
reference works:
(i)
13th Ed.
rev.,
(ii)
Australian Commonwealth Government Printing Office, Style Manual for Authors
and Printers of Australian Government Publications.
Government
Printer, 1966
(iii)
Gibaldi, Joseph, MAL Handbook for writers of research
papers. 3rd Ed., New
(iv) Howell, John Bruce, Style Manuals of the
English-speaking World.
___________________________
Attachment
2: Sample statement
THE UNIVERSITY OF THE SOUTH PACIFIC
Insert
Faculty and School/Department/Division Name
Serving
the
INTERNAL
MEMORANDUM
To : University Librarian
From : Office
of the Dean
File No. :
Date :
Subject : Final Approved Print
and Electronic Copies of Thesis – [Name of student and ID Number]
This is to certify that the enclosed print and electronic copies of the following thesis:
Title of
thesis:________________________________________________________________
____________________________________________________________________________
By [ Full Name of author, ID
number]______________________________________________
For the
award of [Name and Title of the Award]_____________________________________
____________________________________________________________________________
By [Name of Faculty and School/Department/Division]
_____________________________________________________________________________
are final
approved copies of his/her work.
………………………………………………….
(Full Name,
Position, Signature and Date)
for Office of the Dean