VANUATU LAEBRI ASOSIESEN

VANUATU LIBRARY ASSOCIATION

ASSOCIATION DES BIBLIOTHÈQUES VANUATUANES

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Minutes of the 1^st executive meeting held on Tuesday 28^th June 2011, Public Library, 12:00pm taken by Pauline Kalo, secretary to VLA.

Present: Pauline Kalo (Supreme Court), Nellie Caleb (National Library), June Norman (National Library), Charlotte Pitts (USP Library), Kym Freriks (PacLII), Vatiseva George (Central School), Sylvie Tapasei (USP Library)

Proceedings:

Sylvie - Chairlady

1. WELCOME

Opening prayer: Vatiseva George.

Purpose of meeting: The chairlady welcomed everyone present at the meeting and stated that the purpose of the meeting was to look at the proposed activities as presented on the agenda for VLA for this year 2011:

2. LIBRARY VISITS

Charlotte: Does the Library visits include meetings?

Sylvie: Yes. The normal practice is - the librarian in charge gives a talk about the library, do a tour then afterward we all have a general meeting.

Vatiseva: Feedback, how does VLA assist?

Sylvie: Members give advice, share not only physical resource but also share “ting ting”

June: Its during these visitation that we can identify weakness Librarians face and these are the topics we use in the conferences we organize.

All agreed to visit 2 Libraries this year. Libraries that have never been visited before are:

§ Supreme Court Library

§ Central School Library

§ Fisheries Library

§ Environment Library

§ Customs Library

Kym: suggests the 1^st visit to the Supreme Court Library on 6^th July 2011, 11:30pm - 1:30pm. All Agreed.

Action: Pauline to follow up on the other Libraries mentioned above and request a visit.

2. Library week

Chair: Usually Library week is in the same week as “International Literacy Day, 8^th September.” We have organized successful Library weeks in the past, and it includes a lot of planning and commitment. Since we are now in June, can we move to have this next year? All agreed that VLA would not be hosting Library week this year.

Charlotte: Suggested that people collect ideas through media, internet, write them down and next year we should have some ideas for organizing Library week.

Action: Members to collect ideas for Library week to be used next year.

3. USP COURSES

Chair: Pre-enrollment has closed.

Action: Sponsorship to next year 2012.

4. 1 DAY CONFERENCE

4.1 Charlotte: Make it a workshop as it will be more practical.

All agreed that it would take place on the 8^th of August, school holidays.

Action:

- Kym to organize workshop.

- Members to suggest topics in the 1^st G.M

4.2 2 DAY ONLINE CONFERENCE

Charlotte: Free online conferences that people can participate in. 2 days, 10 Aug 2011. Topic : Trends in Library training and learning: developing staff skills in the 21^st century

Action: Sylvie to talk to Nettie to watch recordings of online conference.

4.3 COPYRIGHT LAW : TOKTOK

Charlotte: Kathy Moore is employed in Suva to look into Copyright issues. She will be coming down in August to do a one day workshop to raise awareness on Copyright, IP & TK.

ACTION: Move to GM on 06.07.11, members decide if they want to attend workshop or have a separate one integrated into the VLA conference on 8^th of August.

5. MEMBERSHIP

5.1 Report on VLA finance:

Kym: Current balance of VLA vatu is: 243,627

5.3 VLA MEMBERSHIP FEES

Kym: Only National Library paid up last year.

June: Can this be moved to this year as others did not pay up.

SYLVIE: Membership is VT 1,000 for individuals, VT 3000 for Institution and VT 5000 for Institutions with more then 5 members.

6. Fundraising ideas:

ACTION: People to suggest fundraising ideas to Kym in next GM.

7. Other matters:

7.1 WEBPAGE USP

Sylvie: Need to have a separate webpage for VLA. June has started a page for VLA on Facebook.

ACTION: Sylvie and Kym to talk to Margaret about VLA webpage.

7.2 MEMBERS LEAVING

Sylvie: Margaret and Charlotte have resigned and will be leaving very soon.

Charlotte leaves on the 23^rd of July

Margaret leaves in the 2^nd week of July for PNG.

All agreed to have a dinner with them on Friday 8^th August at Harbor view Restaurant.

ACTION: Pauline to do bookings.

Meeting officially ended at 1:19pm.

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