VANUAUTU LAEBRI ASOSIESEN

VANUATU LIBRARY ASSOCIATION

ASSOCIATION DES BIBLIOTHEQUES AU VANUATU

 

Minuets of the 9th VLA Monthly General meeting

 

Minuets were taken by Pauline Kalo, and commenced at 12:20pm.  The AGM was held at the Vila North Library and was chaired by the Vice President Mrs Florida Nixon.

 

Members present at the meeting were: 

Peter Murgatroyd, Margaret Austrai-Kailo, Linda Bakakoto, Pauline Kalo (USP Library), Gina Mayeu, Sani Jibe (VIT Library), Suzanne Meltemal (Peace Corps), Terri Maher (Parliament Library), Florida Nixon (Public Works), Anne Naupa (Nasonal Laebri), Suzanne Andrew (Tebakor Library), Betina (Vila North)

 

Visitor : Jessie Lymn (Save the Children)

 

Matters arising from the agenda :

 

1. Welcome

 

Florida welcomed everyone present to the 9th VLA General meeting and thanked all for taking their time to attend the meeting.

 

2. Opening prayer

 

Margaret opened the meeting with a word of prayer.

 

3. Apologies

 

Members who could not make it to the meeting but gave their apologies were:

 

Rachel Kara, Louisa Alick, Sylvie Tapasei, George Wilbur, Touman Moise, June Norman

 

4. Approval of last meeting’s minuets

 

Time was given to members to read through minuets of the 8th VLA General meeting, Margaret moved that the minuets were correct and Linda seconded it.

 

5. Final arrangements for VLA closing meeting & party in November

 

Gina said that the school had agreed for VLA to have the closing meeting and party in front of her Library on Wednesday 22nd November at 5:00pm.

Anne said that they executive decided that Vt 15,000 will be used to buy things for the closing function and she has given this to Margaret who is responsible for organising the food.

Margaret said that she has made out a list of things and written notes of what each member can contribute to the kaikai so that they is a variety of food and everybody does not turn up with the same thing.  Pauline passed out the notes to members.  She said VLA will use the money to buy :

 

16 Litres of Ice Cream

5kg of rice

1 carton of Chicken wings

 

Members can also bring their family along to the closing function which will also be Peter’s farewell party.

 

Pauline mentioned that before the function, VLA will have its last AGM for the year 2006 and elect new office bearers for next year.

Peter suggested that before elections in November, members should start thinking about who they want on the executive next year and they should talk to them and if they are alright with it then they can forward any confirmed nominations to Pauline by email before the meeting in November.  Places on the executive are for:

 

President

Vice President

 

Treasure

Vice Treasure

 

Secretary

Vice Secretary

 

6. Other matters

 

a. Literacy Day

 

Margaret said that it was discussed in the last AGM that two members should volunteer to work with Sylvie in the Literacy Day Committee next year.  People to volunteer to work with Sylvie were:

 

1. Pauline Kalo

2. June Norman

 

Anne said that if VLA executive for next year look into planning 3 events throughout the year.  That is Library week maybe in the first school holidays, Literacy Day in September and another event.

 

With nothing further to discuss the meeting ended at 12:45pm with Gina ending the meeting with a word of prayer.

 

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